Once you forward an email, a new recipient has a chance to see the email even if they were not originally part of the email chain.
Through email forwarding, you can share emails that you have received from other people. It happens either by manual forwarding done by a person using the email client or by automatic forwarding done by an email service or a client message rule. But, the question is, will the sender see the forwarded email? Let’s find the answer here!
How to Professionally Forward an Email?
No one would love to receive a messy or clumsy email. That is because the receiver would find it hard to understand what the message is all about. If you receive this kind of email, then you will see it as a chaos.
Thankfully, there are easy ways to forward emails professionally. Here are the things you should do before you forward an email to others:
1. Use the Forward Button Correctly
Ensure to forward the emails from the current messages. That way, the recipients will quickly see that message you wish them to see. There is no need for them to wade through the tons of previous messages. Plus, you can expect easier and faster communication.
2. Adjust the Email’s Subject Line
Remove any unnecessary things from the email’s subject line like the “Fw:” After changing the email subject, ensure to write a subject line showing a clue of your reply. This helps speed up the response time. That is especially true if you will indicate that the email is time-sensitive.
3. Add A Comment
When forwarding an email, ensure that you always include your thoughts or comments on that email. If you are unsure about it, you can refer to the details in the message and then leave a comment at the top.
Do not forget to add proper greeting and closing, and pay attention to who your recipients are. If you plan to include an attachment, ensure to add the appropriate file, including graphics or images. You can paste them into the body of your email. The good thing about it is that the recipients do not need to download these files and look at the content no matter what device they use.
4. Format the Text
The first time an email is being forwarded, it looks fine. On the other hand, once done repeatedly, the message will look messy and difficult to read. Never send an email with different font sizes and a random mix of text with italics and bold.
If you want to make your email look professional:
- Ensure to format the text.
- If your email contains images, add extra care.
- Remove any email disclaimers and unnecessary signatures that only prolong that reading process.
Formatting your text will also help the recipients to get your point quickly.
5. Recheck the Forwarded Email
Ensure everything in your email you plan to forward is appropriate for the recipient before clicking the “Forward” button. If not, you may regret something in the end. A friendly exchange of thoughts in an email is a normal thing. However, you need to ensure that the content is appropriate for a specific recipient.
What Happens When You Forward an Email?
As you forward an email, it also allows you to share the message to another person or a group of people that include all the attachments, text formatting, and content contained in the original message.
In the case that you did not change any email element before you forward it, the recipient will see all the information of the original email message.
When You Forward an Email, Does the Original Sender See It?
If you forward an email, the original sender will not see that you have forwarded their message to another person or group. However, suppose you include the original sender’s email address in the “Bcc” or “Cc” field in the forward email. In that case, the original sender will receive a copy of that email message.
Beware that some senders use an email open tracking tool to embed code in the emails. That way, they can precisely determine when and how many times the recipient opened the emails. For instance, if the original sender uses a tracking tool to show that a particular recipient opened the email message from a specific location. Then, they will receive another confirmation telling them that the email was opened from another area. This served as evidence that their email was forwarded.
Additionally, the message subject may also indicate to the original sender that you have forwarded their email message. If the abbreviation “FWD:” or “FW:” is added at the beginning of the subject line, it indicates that the email was initially sent to someone else.
Did you find the answers to your questions? For sure, the next time you forward an email, you will become extra careful.